TerraTrue comes pre-populated with a rich taxonomy of commonly used data types, data uses, third parties, data subjects, and launch goals. But we know those defaults may not be exactly right for your org. So we make it simple to tailor everything to your liking with the Customization setting. With this setting you can:
- Add new data types, data uses, third parties, launch goals, data subjects, retention periods, geographic regions, and categories. Simply type in the name you’d like to add and click the add button. Use the tabs at the top of each page to switch between categories and individual data elements.
- Assign a new risk level for data types and data uses. Just click the dropdown menu under “Risk” and choose high, medium, or low. Risk level is tracked for you in Privacy Central and will be used to help decide the recommendations and questions you see in the Privacy Worksheet.
- Change the visibility of data types, data uses, third parties, launch goals, data subjects, retention periods, and geographics regions. To make things easier for people completing the Data Spec, you can choose to hide information that your org won’t commonly use. Just click the eye icon underneath “Visibility” to toggle this setting. An eye with a line through it means the item won’t be seen in the Data Spec.
- Force data types and data uses to trigger a DPIA. By default, TerraTrue has rules to make sure you complete data protection impact assessments when required by law. But if your org has specific data types or data uses that you would like to trigger heightened review, just click the icon below the “DPIA” heading. A check means that a DPIA will be triggered; an X means it won’t.
- Delete custom data types, data uses, third parties, launch goals, data subjects, retention periods, and geographic regions. If you’ve created a custom data type, data use, third party, launch goal, or data subject you can delete it by clicking the 3 dots next to the item and clicking “Delete.”
For most of the Customization sections, you can use the “Bulk Edit” button to quickly change multiple values at once. You can also use searches and filtering to quickly find the items you’d like to change.
Modifying TerraTrue’s default taxonomy
By default, you cannot delete or rename the default data types, data uses, and third parties that come packaged with TerraTrue. This is to avoid customers receiving incorrect recommendations or guidance. If you’d like to edit our defaults anyway, enable the Advanced Customization setting.