Review teams are the groups within your org that need to approve launches before they’re finalized. TerraTrue starts you off with a Privacy review team, but you can add as many as you like. We often see customers add Product, Security, or Marketing teams, but when and which teams to add is totally up to you.
Creating review teams
You can create a new review team by opening the Review Teams setting and clicking “Create Review Team.” This will open a new screen where you can name your review team and quickly add users to the team. You can also identify the team as a “Privacy Review Team,” which will give any member of that team the ability to edit Privacy Worksheets and complete privacy impact assessments.
Review team tips
- Only create review teams for groups that you want to gate the completion of launches. Users don’t need to be on a review team to create launches, complete Data Specs, or otherwise use TerraTrue.
- Review teams can set their status as “Not Needed.” So, you may want to add review teams even if they’re not needed for every launch — like your DPO or communications team — but don’t overdo it! Every review team must update their status to “Complete” or “Not Needed” before a launch can be finalized.
Modifying review teams
You can modify existing review teams by opening the Review Teams setting and clicking the review team you’d like to edit. Click the icon and then you can rename the team or toggle whether the team is a “Privacy Review Team.”
Managing users on review teams
You can add or remove users from existing review teams by opening the Review Teams setting and clicking the relevant review team. From here, you can remove users from the team by clicking the icon under the “Remove” header and then confirming your decision. You can add new users to the review team with the “Add user to team” button in the upper right corner of the page.