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Release Notes

Version 1.30

May 11, 2021

What’s New

  • TerraTrue + Ironclad. This is a game changer. Our new Ironclad integration lets you automatically create launches based on Ironclad workflows and custom fields. You can also send launch and review updates back to Ironclad, so everyone stays seamlessly synced. Head to our help center to learn more.
  • We freshened up the look and feel of the Data Spec. The new Data Spec makes it easier to see all your selections at a glance and transfer answers between questions. Let us know what you think!
  • We overhauled our customization settings. The new customization settings are faster and easier to use. You should see blazingly fast load times and a new editing window that makes individual and bulk changes a breeze.
  • We now automatically invite users to join the discussion on Slack. When you link a TerraTrue comment thread to Slack, we’ll automatically invite the launch creator and reviewers to join the channel. Collaborating with colleagues outside of TerraTrue has never been simpler.

Improvements

  • We have a new and improved Help Center!
  • We added a new “date” question type and a “None of the above” option for checkbox and multiple choice questions.
  • We increased the maximum description length in custom and third-party questionnaires.
  • We added the ability to use markdown to display complex custom fields in Jira.
  • You’ll now see status indicators on the third-party questionnaires page that make it easy to track the status of your outstanding invitations.

Version 1.29

April 26th, 2021

What’s New

  • Quickly find launches with unresolved comments. We added a new Launchpad filter that spotlights launches with unresolved comments. Just click the Advanced filter and pick an option under Unresolved Comments.
  • Stop worrying about accidentally deleting launches. Launch Managers will notice a new trash icon on the Launchpad that lets them review and restore any launches deleted in the last 7 days.

Improvements

  • We removed the follow-up questions from the Special Considerations section in the Privacy Worksheet when there is only one type of data use.
  • We made some UI tweaks to improve the Launch Summary Page. Labels moved to the top of the page so they’re easier to view and edit. We also made it easier to edit Data Specs, Privacy Worksheets, and Custom Questionnaires.
  • The privacy team will now be notified whenever a new Data Use, Data Type, or Third-Party has been added to the Data Spec.

Version 1.28

March 30, 2021

What’s New

  • It’s time to invite third-parties to the party! Now you can invite vendors and other third parties to complete questionnaires. To get you going quickly and confidently, we’ve even provided you with a powerful set of turnkey vendor questionnaires based on a Google open-source project. Whether you build or import your questionnaires, click the new questionnaire tab in the sidebar to invite external responders. That’s where you can also view and manage questionnaire access.
  • Inline commenting is here. We heard you loud and clear: TerraTrue now supports threaded comments for every question inside the Data Spec, Privacy Worksheet, and custom questionnaires. So conversations around issues now take place where they belong, giving everyone perfect context. With the power to tag colleagues, receive in-app notifications for @mentions, and resolve comments, our new inline commenting feature will make TerraTrue an even more powerful collaborative hub for everyone building and reviewing features. To add a comment, just click the speech bubble icon inside a Data Spec or Privacy Worksheet and have at it.
  • Need help with the Data Spec or want to bookmark a page for later? We added a new “flag for later” icon next to each question in the Data Spec. Use it when you’re not sure about an answer or want to ensure you revisit it. We’ll let you move on to the next question and won’t mark the Data Spec as complete until you’re happy with your response.
  • We made the Launchpad smarter and more customizable. Launch reviewers will continue to see all their org’s launches by default. For everyone else, you’ll only see incomplete launches that you created or were mentioned in. We also added the ability to make any saved search your default view by clicking “…” next to the saved search and choosing “Make Default View.”
  • Filter Privacy Central widgets by date. Want to know how your org uses data over time? No problem! Just add a widget to Privacy Central, click the calendar icon, and choose the date range.
  • Slack accounts now link to TerraTrue accounts. We’ve updated our Slack integration so that it automatically links your Slack email address to your TerraTrue address. You’ll never wonder which Slack user created a launch again.

Version 1.27

March 12, 2021

What’s New

  • Custom questionnaires now work with Google Drive. When configuring a custom questionnaire, you can tell TerraTrue to automatically store responses in a new Google Sheet. You’ll still see all the responses inside TerraTrue, but now teams that work outside of TerraTrue can stay synced in real-time.
  • The Privacy Worksheet is even smarter. TerraTrue now intuitively completes the Basis for Processing and Individual Rights workflows for you based on your past launches. We also added the ability to edit answers in bulk, so you can get more done in less time.
  • Custom questionnaires now support dynamic messages. The custom questionnaire builder now lets you add custom messages that can change based on responses. This makes it easier than ever to provide real-time feedback and counseling at scale.

Improvements

  • TerraTrue displays email addresses when you tag a user to make sure you don’t @ the wrong person.
  • The Privacy Worksheet skips the Categorizing Your Data section if you’ve already assigned CCPA categories to all the data types in your launch.
  • You can edit the launch title, description, due date, and components for launches created in Jira.
  • Hovering over a label will now show a tooltip with the group that the label belongs to.
  • We moved pagination to the bottom of the Launchpad.

Version 1.26

February 6, 2021

What’s New

  • Beautify your Data Specs with custom icons. Privacy Managers can now pick custom icons for regions. Head here to get started.
  • Data Specs keep getting smarter. We updated the logic behind TerraTrue Suggestions to make finding the right data types and third parties easier than ever.
  • Data Specs also keep getting faster. If you wanted to identify the same data types across multiple data uses in the same launch, you used to have to re-select the data types for each use. Not anymore! Now you can simply copy over those data types with the push of a button.
  • Understand your data transfers. We added new questions and recommendations to the Privacy Worksheet to help you document and understand data transfers. We also updated the processing records dashboard to show this new information.

Improvements

  • We improved our Slack integration so that only registered TerraTrue users can create a new launch with the /newlaunch command.
  • We added the ability to filter launches by region on the Launchpad.
  • Risk scoring in Custom Questionnaires is no longer enabled by default. If you want to enable, just toggle it on in the Custom Questionnaires Configure tab.
  • We’ve also added a description field to file uploads for Custom Questionnaire responses.
  • We’ve made some UI improvements so that it’s now easier to edit and delete Review Teams in Org Settings.

Version 1.25

January 23, 2021

What’s New

  • You can now create launches directly from Slack or email. Creating a launch in TerraTrue has never been simpler or faster. Fire off an email or, if you’ve enabled our Slack integration, simply type /newlaunch to create one. And voila! Your launch will show up in TerraTrue.
  • Now you can reply to launch comments through email. When you get an email letting you know that someone commented on a launch, you don’t have to hop into TerraTrue to respond. Just reply to the email and your response will show up in TerraTrue. It’s delightfully simple.
  • We made it easier to address regional privacy risks. TerraTrue now recommends which privacy modules you should use based on where launches collect personal data. You can also trigger custom questionnaires based on whether you’ll collect data from users in Europe, the US, or anywhere else around the world.
  • Privacy assessments will let you add more context. We added an optional text field to privacy assessments so you can record freeform comments and thoughts.
  • Importing past privacy assessments is a snap. We overhauled our suggestion algorithm so that you can instantly find and clone existing assessments related to your current launch.
  • TerraTrue’s default taxonomy is now fully customizable. You can now rename, delete, and modify TerraTrue’s default data types, data uses, and third parties. To get started, go to your Privacy Profile in Org Settings and enable Advanced Customization.
  • Custom retention periods are even more flexible and powerful. TerraTrue now lets you create more complex retention periods — think “account duration + 7 years,” for example. We’ve also added a new org setting to help you quickly customize the default retention periods in your Data Specs.

Improvements

  • The Assessment Library now lets you sort by column. Launch ID and Last Updated are sorted numerically and all other columns are sorted alphabetically.
  • We overhauled the Org Settings overview page to make it easier to find all our new features.
  • We made URLs easier to spot on the Launch Summary page by increasing the font size and adding favicons.

Version 1.24

January 9, 2021

What’s New

  • Suspend and reactivate user accounts. There are times when you may want to temporarily suspend a user account and reinstate it later (like if they go on vacation). TerraTrue admins now have that flexibility. The Status column under Org Settings > Users will show whether an account is active or inactive.
  • SCIM is live on Okta and OneLogin. The wait is over for our SAML customers! The TerraTrue app on Okta and OneLogin now supports SCIM. Use SCIM to centralize and automate the user lifecycle directly from these identity providers. Our SCIM implementation supports provisioning and de-provisioning of users, as well as activation and suspension. Head over here to get started.

Improvements

  • TerraTrue can now automatically post comments to Jira tickets when a launch changes. Head over to your Jira integration preferences to opt-in.
  • We added two new question types to the Custom Questionnaire. One allows responders to upload attachments and the other lets you ask simple yes/no questions.
  • We’ve added a save button to the Data Spec and Privacy Worksheet pages so you can choose when to save your work. Don’t worry, you’ll still get a heads-up for any unsaved changes to your work before leaving.
  • We’ve made some code improvements so that larger Data Specs and Privacy Worksheets are more responsive.

Version 1.23

December 12, 2020

What’s New

  • Review custom questionnaires from the Privacy Worksheet. We’ve made it even easier to review responses to custom questionnaires embedded in your Data Specs. From the first page of the Privacy Worksheet, just click the name of the custom questionnaire you’d like to review and we’ll give you a quick summary of the answers.
  • Document the regions where you collect and process personal data. Now you can record the regions where you collect and process data on a launch-by-launch basis. To enable and configure this functionality, head over to your org settings and click the new Data Transfers setting.
  • Manage your users with SCIM. TerraTrue will soon supports SCIM-based user provisioning and de-provisioning to complement our existing SAML and SSO offerings. Look for our app to be updated in Okta and OneLogin in the next two weeks.

Improvements

  • We’ve updated the Launchpad to more gracefully accommodate orgs that need to display 5 or more review teams.
  • We’ve increased the character limit for review team names to 16 characters.
  • You can now skip custom questionnaires without any required questions.
  • You can now add and remove attachments from existing support tickets.

Version 1.22

November 21, 2020

What’s New

  • Build your own Privacy Central dashboard. Select from a range of widgets to customize your Privacy Central dashboard. Create charts, graphs, and tables to help understand your data like never before!
  • TerraTrue helps you decide when it’s time to do a PIA. If you’ve enabled our CCPA-only module, we’ll identify higher risk data processing and suggest when you might want to complete an optional privacy impact assessment.
  • Choose the privacy module that’s right for your launch. We’ve added the ability to enable and disable the CCPA and GDPR privacy modules from within the Privacy Worksheet. You can also set your default preferences in org settings.
  • New flexibility to create launches from both Jira and the Launchpad. You no longer have to choose between creating launches in TerraTrue or enabling our Jira integration. Head over to org settings and enable “Launch Flexibility” in your Jira integration preferences to get started.

Improvements

  • You can now view responses to custom questionnaires in the Data Spec from the launch summary page.
  • Rename custom data types, data uses, third parties, and more.

Version 1.20

November 6, 2020

New Features

  • We now provide an opt-in to auto-onboarding of users with SSO (just as we’ve always done with Google sign-in). Please reach out if you’d like to learn more and enable it.
  • We introduced the ability to add URLs and rich formatting to custom questionnaires.
  • You can now search for launches with unassigned roles from the Launchpad.
  • We’re giving you more power to curate your Data Specs. Now you can add predefined custom responses to the first two questions in your Data Specs and hide any TerraTrue defaults. Just head over to Privacy – Customization in org settings!

Improvements

  • New bulk user template. Our bulk user import feature now has a template, so you can get your entire org onboarded faster than ever.

Version 1.19

October 23, 2020

What’s New

  • Import answers from prior assessments. Accelerate privacy reviews by importing responses from previously completed LIAs, DPIAs, and PIAs.
  • Batch export custom questionnaire responses. You can now export completed custom questionnaires to perform trend analysis and quickly search and sort through answers.
  • Add new users through CSV. Adding new users is faster and easier thanks to our new bulk import feature. Head to org settings and we’ll walk you through each step.
  • Configure login session length for your users. For added flexibility, admins can now set user session durations for TerraTrue. The default length is 30 days, but you can lower it to a single day or increase it to a whole year.

Improvements

  • We now provide an opt-in to auto-onboarding of users with SSO (just as we’ve always done with Google sign-in). Please reach out if you’d like to learn more and enable it.
  • We introduced the ability to add URLs and rich formatting to custom questionnaires.
  • You can now search for launches with unassigned roles from the Launchpad.
  • We’re giving you more power to curate your Data Specs. Now you can add predefined custom responses to the first two questions in your Data Specs and hide any TerraTrue defaults. Just head over to Privacy – Customization in org settings!

Version 1.18

October 7, 2020

New Features

  • ROPAs come to Privacy Central: We’ve made it easier than ever to view, filter, and export your org’s records of processing activities. Just head over to Privacy Central and click Processing Activities.
  • Streamline privacy reviews to fit your business: Now you can truly customize your privacy review program by enabling and disabling GDPR and CCPA privacy workflows in TerraTrue.
  • Speed up Data Specs with components: We’ll automatically complete the first two questions of the Data Spec when you add a component to a launch. If you’d like to change your answers, you can always modify them at the end.
  • Manage your privacy settings without being an admin: Now you can empower your privacy team to define your org’s key privacy settings without having to give them admin privileges. Just give those users the new Privacy Manager permission.

Improvements

  • You may notice that our UI is looking a little more polished. We’ve made little tweaks to create a better overall experience, including new icons, scaled our advanced filters to fit on any screen size, and refreshed LIA and DPIA reports. What can we say, we’re perfectionists.
  • No one wants to do the same work twice. Now you don’t have to. Duplicate your existing custom questionnaire templates and edit away.
  • We’ve made it easier to update in-progress Privacy Worksheets if the Data Spec changes. We’ll show you what’s changed and how to quickly update your answers.

Version 1.17

September 12, 2020

New Features

  • Privacy Notice Generator. Create and update privacy notices using TerraTrue launch data — it’s the fastest and easiest way to make sure your notices are always accurate.
  • Even more authentication options with SAML: TerraTrue now supports SAML-based single sign-on, so you can login with Okta, OneLogin, and other identity providers.
  • Get started even faster with our new onboarding flow: When you have a lot of existing products and services, you may fret over where to start. Relax, we have you covered. Our brand new onboarding flow teaches you about TerraTrue and helps you create your first set of launches and Data Specs. You’ll be up and running in no time.

Improvements

  • We could all do with a little more space. This included our Launch Summary page. Check out the new layout!
  • Our list of integrations keeps growing, so we’ve updated our integrations hub to help you manage them. Check it out in org settings!

Version 1.16

August 25, 2020

New Features

  • We updated our privacy policy: Our privacy policy now provides information about third-party integrations and additional information for California residents. You can read the new policy here.
  • Slack integration: Here it is! Backed by popular demand, our new Slack integration makes it easier than ever to integrate TerraTrue into how your teams already work. Now you can read launch comments in Slack and dash off a response in Slack as well — and all of it will still show up in TerraTrue. You can also get real-time Slack notifications when launches are created and updated, so you’ll never miss a beat.
  • Customize TerraTrue for your unique privacy program: We’ve added even more powerful ways to customize TerraTrue. Quickly modify the contents of your Data Spec, change risk levels, trigger data protection impact assessments, and tons more. But don’t worry: Customization does not mean complexity with TerraTrue. Our intuitive, no-code UI will have you tailoring your privacy program in minutes.
  • Managing vendors is faster than ever: We’ve updated the Privacy Worksheet to automatically document third-party risks and obligations based on your prior launches.

Improvements

  • We’re not ashamed to say we’ve had a little work done. Check out our beautiful new font and layout.
  • We dropped the year on due dates to make the Launchpad a little easier on the eyes.
  • Custom questionnaires got even more custom — you can now trigger them based on components.
  • Custom questionnaires got easier to build too! You can now preview custom questionnaires in a compact view.

Version 1.15

August 7, 2020

New Features

  • We’ve added search to Data Specs and privacy org settings: Filling out a Data Spec just got even faster. A powerful new search bar lets you quickly find and select the data use, data type, and vendors you’re looking for. Power users rejoice!
  • Mark launches that don’t need privacy review: Not every launch uses personal data in a new way. Now there’s an easy way to say no Data Spec is needed, keeping everyone synced.

Improvements

  • We’re not ashamed to say we’ve had a little work done. Check out our beautiful new font and layout.
  • Good morning! Now you can get a daily email summarizing your org’s launch activity from the previous day.
  • We made it easier to preview custom questionnaires by adding a preview panel and removing pagination, so you can see all of your questions at once.
  • You can use component filters to find what you need in Privacy Central even faster.
  • Now you can @-mention users in launch descriptions.

Version 1.14

July 21, 2020

New Features

  • New privacy permissions: Designate any review team as your privacy team. These users will automatically get special permissions, like the ability to modify Privacy Worksheets and generate DPIA reports.
  • Password login and two-factor authentication: In addition to the robust Google authentication we’ve always offered, we now support password login with optional TOTP two-factor authentication. Ping your customer success rep if you’d like to enable it.

Improvements

  • Access more menu options and actions with right-click support.
  • Custom data types, data uses, and third parties are automatically selected after you create them—saving you clicks and time!
  • Long revision history entries are automatically truncated to keep TerraTrue looking tidy, but you can always see the full entry with a click.
  • Components can now be added when creating a new launch.
  • We broke out our thesaurus: Approval Roles are now called Review Teams.
  • Check out the redesigned sign-in page!

Version 1.13

July 1, 2020

New Features

  • Privacy and development go hand in hand with our GitHub integration: Developers can quickly associate pull requests with TerraTrue launches, so that everyone stays synced.
  • More powerful ways to edit your custom questionnaires: Reorder questions and preview your work before you hit publish.
  • Fold your custom questionnaires right into the Data Spec: With just one click, your teams can now access the Data Spec and any workflow you build on top of it.
  • Advanced custom queries in Privacy Central: Run powerful analytics queries, respond to data subject access requests, and drive insights about your privacy program.
  • You’re in charge of your notifications: With our new notifications preferences, you have the power to choose which email notifications you want to get about launch events.
  • Introducing components: Components give you a faster and more intuitive way to group launches.
  • Updated user permissions: We’ve provided clearer, more powerful ways to manage user permissions.
  • Export more data: In addition to all the other ways we let you export data, now you can export Data Specs and Privacy Central tables to CSV.

Improvements

  • We’ve fine-tuned our help flow to make sure you get all the help you need selecting a basis for processing.
  • More sophisticated email notifications ensure you’re always in the loop. Get pinged as soon as someone on your team completes a Data Spec, mentions you in a comment, or assigns you to a launch. It’s easier than ever to collaborate on privacy!
  • It’s now a cinch to copy links to supporting URLs from the Launch Summary page.

Version 1.12

May 29, 2020

New Features

  • Importing historical Jira issues: Easily import Jira issues and convert them to TerraTrue launches.
  • Personal notes: Add for-your-eyes-only thoughts, reminders, and musings about any launch.
  • Conditional logic for Custom Questionnaires: Create even more sophisticated Custom Questionnaires and workflows by adding rule-based triggers.
  • A better way to make TerraTrue better: Send us your cool new feature requests directly through the Support portal.
  • Identity and Access Management: Enjoy a new suite of permissions that lets you define who can view and edit Data Specs and Privacy Worksheets.

Improvements

  • It’s now easier to know when to refresh the Launchpad whenever it’s been updated.
  • LIAs and DPIAs now let you offer more details with custom responses.

Version 1.11

May 8, 2020

New Features

  • New privacy org settings: We’ve added two new org settings — individual rights and safeguards — to help you breeze through Privacy Worksheets faster than ever.
  • Data Spec cloning: Iterating on a product? Don’t start your Data Spec from scratch — clone the data uses, data types, retention periods, and more from an existing launch and then fine-tune the details.
  • Data import and export: Quickly import your CSV-formatted roadmap and export your most important TerraTrue information.

Improvements

  • We’ve added even more real-time privacy guidance and recommendations to the Privacy Worksheet.
  • Now you can attach images to your support cases.
  • Custom questionnaires now let you skip questions.